{"id":13019,"date":"2021-05-25T11:19:45","date_gmt":"2021-05-25T11:19:45","guid":{"rendered":"https:\/\/linguaholic.com\/linguablog\/?p=13019"},"modified":"2024-03-25T10:49:10","modified_gmt":"2024-03-25T10:49:10","slug":"how-to-respond-to-a-resignation-letter","status":"publish","type":"post","link":"https:\/\/linguaholic.com\/linguablog\/how-to-respond-to-a-resignation-letter\/","title":{"rendered":"How to Respond to a Resignation Letter \u2014 with Examples"},"content":{"rendered":"<style>img#mv-trellis-img-1::before{padding-top:100%; }img#mv-trellis-img-1{display:block;}img#mv-trellis-img-2::before{padding-top:140.625%; }img#mv-trellis-img-2{display:block;}img#mv-trellis-img-3::before{padding-top:100%; }img#mv-trellis-img-3{display:block;}img#mv-trellis-img-4::before{padding-top:100%; }img#mv-trellis-img-4{display:block;}img#mv-trellis-img-5::before{padding-top:100%; }img#mv-trellis-img-5{display:block;}<\/style><p><span style=\"font-weight: 400;\">Employees leave the company for a number of reasons, which is often a challenging part for employers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This situation can be even tougher when high-performing and tenured talents decide to hang up their boots.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When employees resign or depart from the company, at least in a formally informed manner, employers need to respond to resignation letters accordingly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let&rsquo;s talk about this bittersweet situation in today&rsquo;s article, together with sample resignation letter response templates (via email) that you can freely use as guides.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>How should we respond to a resignation letter?<\/b><\/h2>\n<p><strong>We can respond to a resignation letter by acknowledging and confirming its receipt, empathizing with the resignee, expressing gratitude for the service, and concluding with a positive note. A polite, professional, and empathetic tone is necessary when doing this kind of correspondence.<\/strong><\/p>\n<p>&nbsp;<\/p>\n<h2><b>A general guide for a resignation letter response<\/b><\/h2>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter.jpg\"><noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-28950\" src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter.jpg\" alt=\"How to Respond to a Resignation Letter\" width=\"1024\" height=\"1024\" srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter.jpg 1024w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-300x300.jpg 300w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-150x150.jpg 150w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-768x768.jpg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-728x728.jpg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-960x960.jpg 960w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-45x45.jpg 45w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-120x120.jpg 120w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-96x96.jpg 96w\" sizes=\"auto, (max-width: 760px) calc(100vw - 20px), 720px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter.jpg\"><\/noscript><img loading=\"eager\" decoding=\"async\" class=\"alignnone size-full wp-image-28950 eager-load\" src=\"data:image\/svg+xml,%3Csvg%20xmlns='http:\/\/www.w3.org\/2000\/svg'%20viewBox='0%200%201024%201024'%3E%3Crect%20width='1024'%20height='1024'%20style='fill:%23e3e3e3'\/%3E%3C\/svg%3E\" alt=\"How to Respond to a Resignation Letter\" width=\"1024\" height=\"1024\" sizes=\"auto, (max-width: 760px) calc(100vw - 20px), 720px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter.jpg\" id=\"mv-trellis-img-1\" data-src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter.jpg\" data-srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter.jpg 1024w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-300x300.jpg 300w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-150x150.jpg 150w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-768x768.jpg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-728x728.jpg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-960x960.jpg 960w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-45x45.jpg 45w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-120x120.jpg 120w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-96x96.jpg 96w\" data-svg=\"1\" data-trellis-processed=\"1\"><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Relationships are expected to end because people try to move on at some point in their lives.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This idea is manifested in breakups, children moving out of their parents&rsquo; house, and employee resignations.<\/span><\/p>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-after-so\/\"><b>So<\/b><\/a><span style=\"font-weight: 400;\">, employers must never think that their employees will be sticking around forever, notwithstanding how healthy the ongoing relationship is.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They must anticipate <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/that-that\/\"><b>that<\/b><\/a><span style=\"font-weight: 400;\"> even their most talented and treasured people will have to quit their jobs at some point in time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When this happens, employers need to be able to deal with the resignation as gracefully and professionally as possible.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, here are the most crucial parts in replying to a resignation letter that should help in maintaining a healthy relationship <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-with\/\"><b>with<\/b><\/a><span style=\"font-weight: 400;\"> the resignee afterward.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>Confirming and acknowledging letter receipt<\/b><\/h3>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-after-first\/\"><b>First<\/b><\/a><span style=\"font-weight: 400;\">, you have to confirm the receipt of the resignation letter to inform the resignee that the document went through successfully.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Acknowledging letter receipt also informs the reader, <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-which\/\"><b>which<\/b><\/a><span style=\"font-weight: 400;\"> is the resignee, that you have read and understood the content of the email.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is also essential to note that the act of <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/please-confirm-receipt\/\"><b>confirming information receipt<\/b><\/a><span style=\"font-weight: 400;\"> is not only true when dealing with resignations.<\/span><\/p>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-or-after-in-fact\/\"><b>In fact<\/b><\/a><span style=\"font-weight: 400;\">, it is a basic communication etiquette that should be applied in all kinds of correspondence, for it is a crucial element in building relationships.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some <strong><a href=\"https:\/\/linguaholic.com\/linguablog\/thank-you-for-your-prompt-response\/\" target=\"_blank\" rel=\"noopener\">ways to express confirmation and acknowledgment<\/a><\/strong> of the resignation letter.<\/span><\/p>\n<div class=\"content-box-grey\">Your resignation letter has been successfully received and acknowledged.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">This is to confirm receipt and acknowledgment of your resignation letter.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">Your resignation letter is successfully received and acknowledged.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">I am acknowledging and confirming the receipt of your resignation letter.<\/div>\n<p>&nbsp;<\/p>\n<p><b>Empathizing with the resignee<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The next step is to express <\/span><a href=\"https:\/\/lesley.edu\/article\/the-psychology-of-emotional-and-cognitive-empathy\" target=\"_blank\" rel=\"noopener\"><b>empathy<\/b><\/a><span style=\"font-weight: 400;\"> toward the resignee by refocusing the message toward the decision to resign.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This makes the response empathetic yet objective at the same time, which is pivotal in maintaining healthy relationships.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We can do this <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-especially\/\"><b>especially<\/b><\/a><span style=\"font-weight: 400;\"> when the employee implicitly or explicitly states that the reason for the resignation is related to the company&rsquo;s deficiency.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The most common reasons behind an employee&rsquo;s resignation include feelings of being underpaid, lack of professional growth, <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-and-in-a-list\/\"><b>and<\/b><\/a><span style=\"font-weight: 400;\"> an excessive amount of tasks and responsibilities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When left unchecked and unresolved for a long time, this could to a company&rsquo;s irreversible failure all the while.<\/span><\/p>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-after-hence\/\"><b>Hence<\/b><\/a><span style=\"font-weight: 400;\">, an empathetic message serves as a strategic communicative approach that could diminish the negative impact of turnovers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are sample statements that you can use in expressing empathy to a resignee.<\/span><\/p>\n<div class=\"content-box-grey\">I regret to know about your decision, and I couldn&rsquo;t imagine how hard this is for you.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">We regret to hear about your resignation, but we highly respect your decision.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">I am sorry to hear about your decision, but I appreciate your honesty.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">We are sorry to know about this decision, but we do respect your need for change.<\/div>\n<div><noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17263\" src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin.jpeg\" alt=\"How to Respond to a Resignation Letter Pin\" width=\"1280\" height=\"1800\" srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin.jpeg 341w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-213x300.jpeg 213w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-728x1024.jpeg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-768x1080.jpeg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-1092x1536.jpeg 1092w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-735x1034.jpeg 735w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-238x335.jpeg 238w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-247x347.jpeg 247w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-370x520.jpeg 370w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-455x640.jpeg 455w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-546x768.jpeg 546w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-683x960.jpeg 683w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin.jpeg\"><\/noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17263 lazyload\" src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin.jpeg\" alt=\"How to Respond to a Resignation Letter Pin\" width=\"1280\" height=\"1800\" srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin.jpeg 341w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-213x300.jpeg 213w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-728x1024.jpeg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-768x1080.jpeg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-1092x1536.jpeg 1092w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-735x1034.jpeg 735w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-238x335.jpeg 238w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-247x347.jpeg 247w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-370x520.jpeg 370w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-455x640.jpeg 455w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-546x768.jpeg 546w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin-683x960.jpeg 683w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/How-to-Respond-to-a-Resignation-Letter-Pin.jpeg\" id=\"mv-trellis-img-2\" data-trellis-processed=\"1\"><\/div>\n<p>&nbsp;<\/p>\n<h3><b>Expressing gratitude for the service<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Once empathy is conveyed in the sincerest way possible, it is also vital to express gratitude toward the person for their service, no matter how short it is.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Saying thank you is equally important as empathizing with the resignee.&nbsp;<\/span><\/p>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-no-matter\/\"><b>No matter<\/b><\/a><span style=\"font-weight: 400;\"> where we go, an act of appreciation would always serve the same purpose; that is, gratitude is a means of maintaining social harmony.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">An <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/how-to-respond-to-an-apology\/\"><b>apology<\/b><\/a><span style=\"font-weight: 400;\"> would highly likely be misconstrued as insincere than an act of gratitude, thereby making gratitude a universal strategy in softening the blow of any uncomfortable situation.<\/span><\/p>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-after-of-course\/\"><b>Of course<\/b><\/a><span style=\"font-weight: 400;\">, the resigning employee has rendered time and effort to serve the company, so thanking him or her for such contributions is pretty much self-explanatory.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Doing so makes the resignee feel appreciated, which is a contributing factor in maintaining self-confidence and competence even after the resignation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We can express gratitude using the following statements.<\/span><\/p>\n<div class=\"content-box-grey\">Please know that your time, effort, and service are greatly appreciated.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">We are grateful for all the years you have dedicated to the company.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">You have been an asset to the company for a long time. Thank you very much for your service.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">We extremely value the amount of time and effort that you have given to the company, as well as to your co-workers.<\/div>\n<p>&nbsp;<\/p>\n<h3><b>Concluding your resignation letter reply with a positive note<\/b><\/h3>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note.jpg\"><noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-28955\" src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note.jpg\" alt=\"A Woman on the Laptop Typing\" width=\"1024\" height=\"1024\" srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note.jpg 1024w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-300x300.jpg 300w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-150x150.jpg 150w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-768x768.jpg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-728x728.jpg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-960x960.jpg 960w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-45x45.jpg 45w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-120x120.jpg 120w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-96x96.jpg 96w\" sizes=\"auto, (max-width: 760px) calc(100vw - 20px), 720px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note.jpg\"><\/noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-28955 lazyload\" src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note.jpg\" alt=\"A Woman on the Laptop Typing\" width=\"1024\" height=\"1024\" srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note.jpg 1024w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-300x300.jpg 300w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-150x150.jpg 150w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-768x768.jpg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-728x728.jpg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-960x960.jpg 960w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-45x45.jpg 45w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-120x120.jpg 120w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note-96x96.jpg 96w\" sizes=\"auto, (max-width: 760px) calc(100vw - 20px), 720px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Concluding-your-resignation-letter-reply-with-a-positive-note.jpg\" id=\"mv-trellis-img-3\" data-trellis-processed=\"1\"><\/a><\/p>\n<p><span style=\"font-weight: 400;\">After expressing <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-due-to\/\"><b>due<\/b><\/a><span style=\"font-weight: 400;\"> gratitude to the resignee, you may already end your response with a positive note.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Any message that denotes an act of well-wishing to the resignee will work as a closing statement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Concluding any message with a positive note, especially in business correspondence, is also another essential default communication strategy.<\/span><\/p>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-or-after-although\/\"><b>Although<\/b><\/a><span style=\"font-weight: 400;\"> we might think that doing so is quite repetitive and superficially formulaic, these endnotes do serve a particular purpose in communication.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When a message ends with optimism, it implicitly imparts a sense of dependability to the recipient, thereby establishing the reputable identity of the sender in the process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This perceived identity of being dependable, reputable, or good-natured <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-or-after-meanwhile\/\"><b>meanwhile<\/b><\/a><span style=\"font-weight: 400;\"> prompts the addressee to practice the same attitude.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We can conclude the resignation response along the lines of the next several statements.<\/span><\/p>\n<div class=\"content-box-grey\">I wish you all the best in your future career. <strong><a href=\"https:\/\/linguaholic.com\/linguablog\/wishing-the-best-in-future-endeavors\/\" target=\"_blank\" rel=\"noopener\">We wish you the best in your future endeavors<\/a><\/strong>.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">Best wishes in your future undertakings.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">I trust you get where you need to go.<\/div>\n<p>&nbsp;<\/p>\n<div class=\"content-box-grey\">We hope for the best life ahead.<\/div>\n<p>&nbsp;<\/p>\n<h2><b>Sample response to resignation letter<\/b><\/h2>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters.jpg\"><noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-28951\" src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters.jpg\" alt=\"A Guy in front of the laptop typing on the keyboard\" width=\"1024\" height=\"1024\" srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters.jpg 1024w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-300x300.jpg 300w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-150x150.jpg 150w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-768x768.jpg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-728x728.jpg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-960x960.jpg 960w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-45x45.jpg 45w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-120x120.jpg 120w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-96x96.jpg 96w\" sizes=\"auto, (max-width: 760px) calc(100vw - 20px), 720px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters.jpg\"><\/noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-28951 lazyload\" src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters.jpg\" alt=\"A Guy in front of the laptop typing on the keyboard\" width=\"1024\" height=\"1024\" srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters.jpg 1024w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-300x300.jpg 300w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-150x150.jpg 150w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-768x768.jpg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-728x728.jpg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-960x960.jpg 960w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-45x45.jpg 45w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-120x120.jpg 120w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters-96x96.jpg 96w\" sizes=\"auto, (max-width: 760px) calc(100vw - 20px), 720px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/Sample-Responses-to-Resignation-Letters.jpg\" id=\"mv-trellis-img-4\" data-trellis-processed=\"1\"><\/a><\/p>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-or-after-now\/\"><b>Now<\/b><\/a><span style=\"font-weight: 400;\">, let&rsquo;s have a look at how each of the parts mentioned earlier fit altogether in a more complete version of a resignation letter response.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here&rsquo;s an <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-after-e-g\/\"><b>example<\/b><\/a><span style=\"font-weight: 400;\"> template for your reference.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><strong>What to Say When Someone Resigns: Resignation Letter Reply (Example 1)<\/strong><\/h3>\n<div class=\"content-box-grey\">Dear Kelly,<br>\n&nbsp;<br>\nYour resignation letter is successfully received and acknowledged. We regret to hear about your resignation, but we highly respect your decision. Please know that we extremely value the amount of time, effort, knowledge, and skills that you have imparted to the company, as well as to your co-workers. Although we are sad to see you go, we will be happy to see you succeed in your other life endeavors.<br>\n&nbsp;<br>\nBest wishes in your future undertakings!<br>\n&nbsp;<br>\nKind regards,<br>\nCassandra Jackson<\/div>\n<h3>&nbsp;<\/h3>\n<h3><strong>How to respond to a resignation letter via Email (Example 2)<\/strong><\/h3>\n<div class=\"content-box-grey\">Dear Linda,<br>\n&nbsp;<br>\nThis is to formally confirm and acknowledge the receipt of your resignation notice from the Program Development Coordinator position, effective March 11, 2022. Your resignation letter has been received on February 10, 2022.<br>\n&nbsp;<br>\nWe regret to know your decision to leave, but we understand and respect your dire need to do so. Please know that we are truly grateful for the five consecutive years you have spent in the company. Your efforts and legacy will certainly be remembered not only by the ones you directly worked with but also by the families you have helped throughout the years.<br>\n&nbsp;<br>\nAttached in this email are the other steps you need to carry out before leaving, including the exit interview which you can access and answer online before your resignation date. Should you have any questions or clarifications regarding the instructions and requirements, please feel free to reach out to me via phone or email directly.<br>\n&nbsp;<br>\nWe wish you all the best in your life endeavors, and we wish to maintain a positive relationship with you in the future!<br>\n&nbsp;<span style=\"font-weight: 400;\">Sincerely,<\/span>&nbsp;<span style=\"font-weight: 400;\">Melody Pearson<\/span>&nbsp;<span style=\"font-weight: 400;\">HR Manager<\/span><span style=\"font-weight: 400;\">Sacred Children Foundation<\/span><\/div>\n<p>&nbsp;<\/p>\n<h3><strong>Nice Response to Resignation Letter: (Example 3)<\/strong><\/h3>\n<div class=\"content-box-grey\">\n<p><span style=\"font-weight: 400;\">Pamela Bradford<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Design Director<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Creativate Design Studio<\/span><\/p>\n<p><span style=\"font-weight: 400;\">6722 Outlet Rd.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Crivitz, WI 541144<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">February 25, 2022<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Tabitha Sullivan<\/span><\/p>\n<p><span style=\"font-weight: 400;\">231 Anderson Ave.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Crivitz, WI 541144<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Dear Ms. Tabitha Sullivan,<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">This is to officially inform you that your resignation notice from the Senior Designer position has been successfully received and acknowledged on February 21, 2022. I confirm that your last day of work will be as stated in your letter, March 18, 2022.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Receiving your resignation notice has been a piece of regretful <a href=\"https:\/\/linguaholic.com\/linguablog\/newses-as-a-plural-of-news\/\">news<\/a>, but I do understand your motivations for doing so. Your efforts within the last seven years of working in our humble design firm will forever be cherished not only by me but also by your junior colleagues, with whom you mentored to your fullest extent.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Our major projects like the Fox Lake Recreation Center and Pinestreet Inn at Redgranite wouldn&rsquo;t have been made possible without your seamless conceptual implementation. For that matter, on behalf of the whole Creativate Design Studio, I sincerely thank you for all the work you have done with and for us. You are truly an inspiration to younger designers.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Should you need any form of help in the future, please reach out to me without hesitation. I also welcome any opportunities to with you again in the future.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">I wish you an upward trajectory in your career and other life endeavors!<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Sincerely,<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Pamela Bradford<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Design Director<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Creativate Design Studio<\/span><\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<h2><b>What to say when someone resigns &mdash; The other information to include<\/b><\/h2>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-%E2%80%94-The-other-information-to-include.jpg\"><noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-28953\" src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-%E2%80%94-The-other-information-to-include.jpg\" alt=\"A Business Man Writing on the Laptop\" width=\"1024\" height=\"1024\" srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include.jpg 1024w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-300x300.jpg 300w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-150x150.jpg 150w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-768x768.jpg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-728x728.jpg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-960x960.jpg 960w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-45x45.jpg 45w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-120x120.jpg 120w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-96x96.jpg 96w\" sizes=\"auto, (max-width: 760px) calc(100vw - 20px), 720px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include.jpg\"><\/noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-28953 lazyload\" src=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-%E2%80%94-The-other-information-to-include.jpg\" alt=\"A Business Man Writing on the Laptop\" width=\"1024\" height=\"1024\" srcset=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include.jpg 1024w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-300x300.jpg 300w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-150x150.jpg 150w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-768x768.jpg 768w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-728x728.jpg 728w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-960x960.jpg 960w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-45x45.jpg 45w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-120x120.jpg 120w, https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include-96x96.jpg 96w\" sizes=\"auto, (max-width: 760px) calc(100vw - 20px), 720px\" data-pin-media=\"https:\/\/linguaholic.com\/linguablog\/wp-content\/uploads\/2021\/05\/What-to-say-when-someone-resigns-&mdash;-The-other-information-to-include.jpg\" id=\"mv-trellis-img-5\" data-trellis-processed=\"1\"><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Each company follows and implements specific protocols in the resignation process which may include exit interviews, exit surveys, return of company property, <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-an-ampersand\/\"><b>and<\/b><\/a><span style=\"font-weight: 400;\"> final payment procedures.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As an HR practitioner or as a general administrator in smaller business firms, you are expected to have a proper resignation procedure.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This would serve as a legal blanket for both the company and the employee, in which implementation failure may put <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-or-after-either\/\"><b>either<\/b><\/a><span style=\"font-weight: 400;\"> party at risk.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Such kinds of information are also expected in an email response, <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-or-after-however\/\"><b>however<\/b><\/a><span style=\"font-weight: 400;\">, the specific guidelines may differ from one company to another.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is, <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-after-therefore\/\"><b>therefore<\/b><\/a><span style=\"font-weight: 400;\">, the duty of the company to prepare templates for resignation procedures to keep it as smooth and quick as possible.<\/span><\/p>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-since\/\"><b>Since<\/b><\/a><span style=\"font-weight: 400;\"> the goal of the step-by-step guide is to expedite the resignation process, make sure to include the contact details of the person in charge for the resignee&rsquo;s reference.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You don&rsquo;t want to keep receiving text messages or calls from the same resignee asking for any information that you could have just easily slipped into your resignation letter reply.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Even <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-before-if\/\"><b>if<\/b><\/a><span style=\"font-weight: 400;\"> you think the employee&rsquo;s resignation is a loss or a gain to the company, maintaining tact and civility in correspondence should always be the standard self-rule.<\/span><\/p>\n<p><a href=\"https:\/\/linguaholic.com\/linguablog\/comma-after-and\/\"><b>And<\/b><\/a><span style=\"font-weight: 400;\">, the other main point to remember when responding to a resignation email is to include all necessary information as much as possible to keep the process smooth-sailing.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><strong>How long does an employer have to respond to a resignation letter?&nbsp;<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Employers should respond to a resignation letter within three business days. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">While there is no definitive rule about the timeframe for replying to a resignation, it is generally considered respectful to acknowledge all professional emails within 2&ndash;3 working days.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Leaving a resignation unanswered for more than three days might cause the resigning employee to feel stressed. They might be anxious either that you are personally disappointed in them or that there is some technical or legal problem with their resignation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Responding to a resignation within 72 hours saves your resigning employee from feeling unnecessarily concerned.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That said, you should not feel pressure to respond to a resignation on the same day you receive it. After all, you may need to look into an employee&rsquo;s contract and employment record to see whether there are any complications with their resignation.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure you take the time you need to reply. Your response should include all the necessary housekeeping matters, such as arranging for an exit interview and finalizing all administrative paperwork.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is better to take an extra day and write a comprehensive response to a resignation email than to rush to press send on a message that is missing a crucial piece of information.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It goes without saying that there is no obligation to respond to a resignation letter over the weekend or when taking annual leave days.&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>Let us now have a look at some more samples on how to respond to a resignation letter:<\/p>\n<p>&nbsp;<\/p>\n<h2><strong>How to respond to a resignation letter as a manager (Example 5)<\/strong><\/h2>\n<div class=\"content-box-grey\">\n<p><i><span style=\"font-weight: 400;\">Dear Shelley,&nbsp;<\/span><\/i>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Many thanks for your resignation letter.&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">While I am sad to see you go, I completely support your decision to return to higher education.&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Thank you for being such a stellar, responsible, and hard-working office assistant. I know that you will be dearly missed by all.&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">As for the housekeeping matters: Your request to make Friday, March 3rd your final day in the office is approved. Please make sure you schedule an appointment with Janine in HR to have your exit conversation and to complete any outstanding paperwork.&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">In the meantime, I hope you enjoy your final two weeks and Bart and Gibson LLP.&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">All the best for your future! If you ever need a reference letter, I would be more than happy to write a glowing one.<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Warm regards,&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Ann Heaney<\/span><\/i><\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<h2><strong>How to respond to a negative resignation letter (Example 6)<\/strong><\/h2>\n<div class=\"content-box-grey\">\n<p><i><span style=\"font-weight: 400;\">Dear Mr. Brentwood,&nbsp;<\/span><\/i>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">I am writing to acknowledge receipt of your resignation letter.&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">I am disappointed to hear that your time at Barrel and Co. was not what you hoped it would be. However, I can assure you that the working conditions at our company are perfectly in line with modern standards.&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">We go above and beyond to safeguard a positive working experience for our employees, and our workplace culture was rated 9\/10 by our staff in 2022.<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Your two weeks&rsquo; notice is approved. Please make an appointment with our HR manager, Ms. Ali, to arrange an exit interview before this time has passed. In the meantime, please sign and return the attached forms to me.<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">I appreciate your hard work and wish you the best for the future.&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Regards,&nbsp;<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">James Bryer<\/span><\/i><\/p>\n<\/div>\n<p><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>Frequently Asked Questions on &ldquo;How to Respond to a Resignation Letter&rdquo;<\/b><\/h2>\n<p>&nbsp;<\/p>\n<p><b>What is an example response to someone resigning?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">To accept a resignation, we can say &ldquo;We regret to receive your resignation notice, but we respect your decision. Your overall service is very much appreciated. Best wishes in your future endeavors &rdquo;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Does an employer need to respond to a resignation letter?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Ideally, employers must formally respond to a resignation letter by acknowledging and confirming its receipt in the least. They should also indicate whether the resignation is accepted or rejected together with any other details regarding the decision.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>How can we acknowledge a resignation letter?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">To acknowledge a resignation letter, we can say &ldquo;I am acknowledging and confirming the receipt of your resignation letter.&rdquo; or &ldquo;Your resignation letter is received and acknowledged.&rdquo;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>What can we say when someone renders an immediate resignation?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">To respond to an immediate resignation, we can say something like the following: &ldquo;We are a little disappointed at your short notice, but it seems like we are left with little to no choice. We thank you for your entire service, and we wish you the best in the future.&rdquo;<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>Conclusion<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Dealing with resignations can be really taxing for any employer because it entails the need to recruit and train a new person for the job all over again.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, we should just always <\/span><a href=\"https:\/\/linguaholic.com\/linguablog\/bare-in-mind-vs-bear-in-mind\/\"><b>bear in mind<\/b><\/a><span style=\"font-weight: 400;\"> that when one door closes, another one is expected to open soon.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Employees leave the company for a number of reasons, which is often a challenging part for employers. This situation can be even tougher when high-performing and tenured talents decide to hang up their boots. When employees resign or depart from the company, at least in a formally informed manner, employers need to respond to resignation &hellip;<\/p>\n","protected":false},"author":1,"featured_media":13023,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"disable-in-feed":false,"article-schema-type":"","disable-critical-css":false,"_convertkit_action_broadcast_export":false,"footnotes":""},"categories":[35,672,998],"tags":[608],"class_list":["post-13019","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-english","category-business-english","category-hrpm","tag-how-to-respond-to-a-resignation-letter"],"_links":{"self":[{"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/posts\/13019","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/comments?post=13019"}],"version-history":[{"count":41,"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/posts\/13019\/revisions"}],"predecessor-version":[{"id":28957,"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/posts\/13019\/revisions\/28957"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/media\/13023"}],"wp:attachment":[{"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/media?parent=13019"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/categories?post=13019"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/linguaholic.com\/linguablog\/wp-json\/wp\/v2\/tags?post=13019"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}