20 Ways to Say “Just a heads up” professionally

Loyalty is an important trait, both in a friend and in a work colleague.

Being able to trust that someone has your back and is looking out for you can make you feel more at ease, whatever context you find yourself in.

Interestingly, you don’t always have to be super close to someone to be loyal to them.

Think about the loyalty many soldiers feel to their generals. They may not be close to them in normal, day-to-day terms, but they would still take a bullet for them.

This kind of military loyalty can also develop between work colleagues.

Whether you are loyal to someone who is above or below you in the hierarchy, you will probably find yourself feeling defensive of them.

You will want to make sure they don’t get blindsided by bad news or an unexpected change of company plans.

If you want to let someone know about an important recent development, but don’t feel comfortable using the informal expression, “Just a heads up,” here are some other ways you could go about sharing crucial information.

20 Ways to Say “Just a heads up” professionally — with Examples

I wanted to inform you
It should be well noted
For your information
Be advised
You should be aware
It is my duty to let you know
Just so you know
In case you weren’t aware
In case it is helpful to know this
In case you haven’t heard
Kindly note
I wanted to bring to your attention
Please keep in mind
Please note
I wish to tell you
For the record
For reference
To bring you up to date
To keep you in the loop
Do take into consideration
To whom it may concern

Each of these twenty-one ways of letting someone know important information in a professional setting has a slightly different meaning.

You can use the example sentences below to determine which alternative way of saying “Just a heads up” is most appropriate for your situation.

Many of these phrasings work perfectly in a professional email, so feel free to use them in written or spoken form.

1. I wanted to inform you that

Example: I wanted to inform you that the meeting with Triad Holdings has been moved up from 1pm to 12pm.

2. It should be well noted

Example: It should be well noted that the board will only agree to meet with school representatives once every three months at most.

3. For your information

Example: For your information, the company car will now be off-limits to anyone who is not on the senior management team.

4. Be advised that

Example: Be advised that you need to respond to a bad Google review that has been left on the company’s Google profile.

5. You should be aware

Example: You should be aware that management is considering downsizing. The work you put in this quarter will be of crucial importance for demonstrating your worth to the company.

6. It is my duty to let you know

Example: It is my duty to let you know that our company will be merging with Yarrow Ltd. after the new year.

7. Just so you know

Example: Just so you know, you were named as a potential candidate for a promotion at last week’s board meeting.

8. In case you weren’t aware

Example: In case you weren’t aware, the fridges and closets team has expressed an interest in taking over your floor when the company downsizes this coming fall.

9. In case it is helpful to know this

Example: In case it is helpful to know this, there is free milk in the fridge in the second-floor company kitchen.

10. In case you haven’t heard

Example: In case you haven’t heard, all staff are meeting during the lunch break to discuss workplace integration.

11. Kindly note

Example: Kindly note that the office will now be locked at 8pm sharp every evening.

2. I wanted to bring to your attention

Example: I wanted to bring to your attention that some of the junior partners at the firm have been discussing their plans to vote against you in the upcoming meeting.

13. Please keep in mind

Example: Please keep in mind that senior management will not be making any further concessions on the issue of employee raises during the 2023/2024 academic year.

14. Please note

Example: Please note that the dress code is smart casual.

15. I wish to tell you

Example: I wish to tell you that certain members of staff have been speaking disparagingly about your marriage over company messaging channels.

16. For the record

Example: For the record, none of the members in your team have submitted invoices to third-party companies since June.

17. For reference

Example: For reference, all editors will now be asked to follow the updated style guide, which is attached with this email.

18. To bring you up to date

Example: To bring you up to date on the progress made during last week’s meeting, we will now no longer be working with Monahan Motors.

19. To keep you in the loop

Example: To keep you in the loop about the ongoing merger negotiations, it seems unlikely that any decisions will be made before September.

20. Do take into consideration

Example: Do take into consideration that we will be winding down our activity over the summer.

21. To whom it may concern

Example: To whom it may concern, Mr. Tomlinson will be leaving the company following an incident of bullying involving a junior colleague. Thank you kindly for your discretion at this difficult time.

Marcel Iseli

Hey fellow Linguaholics! It’s me, Marcel. I am the proud owner of linguaholic.com. Languages have always been my passion and I have studied Linguistics, Computational Linguistics and Sinology at the University of Zurich. It is my utmost pleasure to share with all of you guys what I know about languages and linguistics in general.