10 Ways to Use “Please Don’t Hesitate to Contact Me…”

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Business expressions like “Please Don’t Hesitate to Contact Me…” work very well in any formal correspondence. 

Why not? It shows civility and kindness, which is key in any relationship-building scenario.

Trust drives most, if not all, kinds of working relationships.

So, today, we list down various ways of using “Please don’t hesitate to contact me…” in context.

Alternative expressions are also available to avoid sounding repetitive (see the last section of this article.

 

10 Expressions that Go with “Please Don’t Hesitate to Contact Me…”

 

1. Please don’t hesitate to contact me if you have any questions.
2. Please don’t hesitate to contact me with any concerns.
3. Please don’t hesitate to contact me if you have any other queries.
4. Please don’t hesitate to contact me for any clarifications.
5. Please don’t hesitate to contact me if you have any problems.
6. Please don’t hesitate to contact me for any further assistance.
7. Please don’t hesitate to contact me if you encounter any other issues.
8. Please don’t hesitate to contact me if you need further information.
9. Please don’t hesitate to contact me should you need more guidance.
10. Please don’t hesitate to contact me at [email address] or [contact number].

 

“Please don’t hesitate to contact me…” is a call-to-action prompt that makes use of politeness strategies.

It suggests offering assistance to target readers, which is necessary for most, if not all, business-related contexts.

Listed below are some of the most common ways to use “Please don’t hesitate to contact me..” in email writing scenarios.

 

1. Please don’t hesitate to contact me if you have any questions.

“Please don’t hesitate to contact me if you have any questions” is a great assistance prompt because it is clear and therefore easy to understand.

It avoids using any unfamiliar vocabulary which is then effective for communicating with both native and non-native speakers of English.

Example:

 

If you notice, the email above ends with a positive tone because of the assistance prompt. So, you can actually end an email professionally by doing so.

 

2. Please don’t hesitate to contact me with any concerns.

“Please don’t hesitate to contact me with any concerns” is a great assistance prompt to use too. It is widely used and not complicated as well.

We mainly use this expression after providing initial answers or explanations via email, such as in the next example:

Example:

 

3. Please don’t hesitate to contact me if you have any queries.

“Please don’t hesitate to contact me if you have any other queries” is another pattern we can make use of in email messaging.

“Queries” simply mean “questions.” What we have to note, though, is that this term is relatively uncommon. Still, it is a great phrase pattern to choose to avoid sounding repetitive.

Example:

 

4. Please don’t hesitate to contact me for any clarifications.

This expression is great if you think you have addressed the issue already, but you want to make sure the message receiver knows that you are available for any further assistance.

In particular, “Please don’t hesitate to contact me for any clarifications” is a great response to product or service information-related inquiries.

Example:

 

5. Please don’t hesitate to contact me if you have any problems.

Meanwhile, “Please don’t hesitate to contact me if you have any problems” is great for instruction-related inquiries.

This language pattern is great, for instance, when giving a set of instructions to most first-time product or service users.

Example:

 

6. Please don’t hesitate to contact me for any further assistance.

“Please don’t hesitate to contact me for any further assistance” is great for instruction-related email messages too.

“Assistance” is simply a more formal version of “help,” which works well in business correspondence. It helps in formalizing the written language use.

Example:

 

7. Please don’t hesitate to contact me if you encounter any other issues.

If you have addressed one issue in your email, but you want to encourage further support, “Please don’t hesitate to contact me if you encounter any other issues” is a great choice.

The insertion of the determiner “other” before “issues” suggests that you may have already addressed a similar or related issue beforehand.

Example:

 

8. Please don’t hesitate to contact me if you need further information.

“Please don’t hesitate to contact me if you need further information” is great for some information-seeking kind of email.

Using this expression means you are answering inquiries in the email, and you simply want to offer more information guidance to your message receiver.

Example:

 

9. Please don’t hesitate to contact me should you need more guidance.

“Please don’t hesitate to contact me should you need more guidance” is also similar to the previous phrase.

“Guidance” suggests the same meaning as “direction,” and therefore, it is great for instruction-giving scenarios.

Example:

 

10. Please don’t hesitate to contact me at [email address] or [contact number].

Last but not least is “Please don’t hesitate to contact me at [email address] or [contact number].”

Probably one of the best options among all the expressions in this post, this one is the most direct and genuine because it offers specific contact information.

Example:

 

Please do not hesitate to contact me — The more formal variant

Saying, “Please do not hesitate to contact me” is a more formal way to say, “Please don’t hesitate to contact me.”

It is essentially the same phrase, except that instead of using the contraction “don’t,” it uses the two words “do not.” 

Both phrases are professional, and neither is necessarily better than the other. Which one you choose to use should depend solely on the context. 

If you are writing to a new client or a colleague whom you have just started working with, you should use the more formal alternative.

Equally, if you are writing a business letter (rather than an email), you should end it with the formal alternative: “Please do not hesitate to contact me.”

However, if you are writing to someone you are on familiar terms with, you can use “don’t hesitate to contact me.” 

And in fact, there is nothing particularly informal about using contractions like “don’t” and “can’t.”

They are such a standard part of modern language that no one will think you are being overly familiar.  

After all, we shorten things all the time in professional emails these days. For example, just think how common it is to end emails with “see you then” in business correspondence!

Here is a sample email showing you how to use “Please do not hesitate to contact me” in work communications. 

Example: How to use “Please do not hesitate to contact me” in a professional email

 

10 Alternatives to “Please Don’t Hesitate to Contact Me…”

1. Please let me know if…
2. Please reach out to me…
3. Please feel free to contact me…
4. Please feel free to reach out to me…
5. Please don’t hesitate to ask for help…
6. Kindly don’t hesitate to reach out to me…
7. Should you have any questions or concerns…
8. Feel free to message me…
9. Please reach out with any questions

 

1. Please let me know if…

The first alternative phrase to “Please don’t hesitate to contact me…” is “Please let me know if…” This one is very common and very easy to use.

Here’s an example to put it in context:

Example: 

 

2. Please reach out to me…

Another alternative for “Please don’t hesitate to contact me…” is “Please reach out to me…” This is relatively more formal than the previous expression.

Example:

 

3. Please feel free to contact me…

Neutrally formal and direct, “Please feel free to contact me…” occurs a lot in email messages too. With this expression, you will also not encourage any form of miscommunication.

Example:

 

4. Please feel free to reach out to me…

With a slightly warm and formal connotation, “Please feel free to reach out to me…” is great for offering direct assistance to new team members and even clients.

Example:

 

5. Please don’t hesitate to ask for help…

A little more casual than the others above, “Please don’t hesitate to ask for help…” meanwhile suggests more warmth and personalization.

Example:

 

6. Kindly don’t hesitate to reach out to me…

With the right mixture of politeness and warmth, you can never go wrong with “Kindly don’t hesitate to reach out to me…” in emailing professionally.

Example:

 

7. Should you have any questions or concerns…

Saying, “Should you have any questions or concerns…” is a formal way to let colleagues, clients, or employees know they are welcome to get in touch when they require clarification.  

It makes a great ending to a mass email that will be sent out to everyone on your company’s mailing list. It also works a treat at the end of a business letter that will be sent in the post.  

You can continue the phrase “Should you have any questions or concerns…” in any number or ways. 

Here are a few suggestions: 

 

• “Should you have any questions or concerns, please don’t hesitate to reach out.” 

• “Should you have any questions or concerns, you know where to find me.”

• “Should you have any questions or concerns, our customer service team is here to help.” 

• “Should you have any questions or concerns, I am all ears.” 

• “Should you have any questions or concerns, I would be happy to help.” 

 

If you are using any of these lines in an email, it would be most appropriate to include them at the end of your message. See the sample email below for guidance. 

Example: How to use “Should you have any questions or concerns…” 

 

8. Feel free to message me…

Saying, “Feel free to message me” is a highly informal alternative to saying, “Please don’t hesitate to contact me.”

This phrase is most appropriate when writing to a colleague or collaborator via a workplace communication channel such as Slack or Google Hangouts. 

Example: How to use “Feel free to message me” in an email

 

9. Please reach out with any questions 

Saying, “Please reach out with any questions” is a great way to let someone know that they can get in touch with you when they encounter problems they don’t know how to solve. 

Most of us would rather the people who work for or with us ask when they have a question or problem, rather than trying to solve it without all the required information. 

For one thing, trying to figure something out without asking will probably result in them wasting time.

For another, an uninformed employee might do damage, for example, to a shared spreadsheet or to your company’s professional reputation. 

Instead of running that risk, tell your colleagues or employees that they are welcome to send you a message that starts with “I am reaching out to you to” and proceeds to list points they need clarification on.  

Using the phrase, “Please reach out with any questions” at the end of an email is a perfect way to tell people you are open to answering their queries. 

Example: How to use “Please reach out with any questions” in an email 

 

10. Contact me

Saying, “Contact me” is an informal way to let someone know you want them to reach out to you. Usually, people use “Contact me” when they have something to tell you. 

Because saying, “Contact me,” can sound like an order, make sure you only use it in appropriate contexts. You should only say, “Contact me” to colleagues you are on familiar terms with. 

By no means should you end an email to a client or new collaborator with the line, “Contact me.” This might come across as rude. 

That said, “Contact me” is an efficient way to let someone know they need to get in touch with you asap. Don’t waste your time using flowery language with someone you are close to. 

The phrase “Contact me” is most appropriate when used in a workplace chat, such as Slack. You could also use it in a text message or an informal email. 

Here are some sample messages showing how to use “Contact me” effectively. 

Examples: How to use “Contact me” in a message:

• Hey Sarah, please contact me. 

• Contact me, Hannah. I have an update. 

• John, please contact me when you get a chance. 

• Ben, contact me at your earliest convenience. 

• If you could contact me as soon as possible, that would be great. 

 

Conclusion

Call to action ideas in the form of offering assistance are great for formal correspondence because they demonstrate politeness or courtesy.

So, the next time you write an email, especially when addressing inquiries, please don’t forget to use “Please don’t hesitate to contact me…” or its alternative expressions.

 

Frequently Asked Questions on “Please don’t hesitate to contact me…”

 

Is “Please don’t hesitate to contact me” formal?

“Please don’t hesitate to contact me” uses a formal language structure because it starts with the word “please” – a politeness marker. Dropping “please” in this expression will make it less formal yet less distant at the same time.

 

What does “Don’t hesitate to contact me” mean?

“Don’t hesitate to contact me” means “feel free to contact me” or “I encourage you to reach out to me for any assistance anytime.”

 

How do we offer further assistance through email?

To offer further assistance via email, we can say “Please don’t hesitate to…” phrase followed by any of the following:  “reach out,” “contact,” “ask,” or “inquire.”