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E-Mail Writing: 9 Alternatives to “Please see attached”

E-Mail Writing: 9 Alternatives to “Please see attached”

In today’s ultra-connected world, one that moves at a break-neck pace, email has become the preferred medium of communication for many professionals.

If you think about it, it kind of makes sense: For one thing, emails don’t take up any physical space, yet, at the same time, you never have to worry about losing a particular email.

Additionally, emails aren’t intrusive; they don’t interrupt your workflow. And, once you receive an email, you can respond whenever is convenient for you.

Over and above, emails allow you to attach other documents and files to them, making it possible to relay more than just important information.
 

Please See Attached Alternatives

 

9 alternative ways to say “please see attached”

Almost anyone who has worked in a professional setting has had to send an email with an attachment at one point or another (that’s if you don’t send email attachments every other hour).

However, when you do send an email attachment, what do you write in the main body of your email?

Do you say “please see attached”?

Or, do you prefer the more formal “kindly find attached”?

Back in the olden days, before we had email and when we had to send each other physical letters instead, people tended to write “Enclosed please find my (file/ document/ take your pick)” anytime they sent a document or other file with their letter.

This might seem stilted to you, but everybody used the word “enclosed” because this was what they were taught in high school.

Alternatively, most people today will opt for “please see attached” or “please find attached” given their simplicity and directness.

Yet, both these options can still come across as a bit stuffy and redundant. This is not to mention that, in different contexts, you might want to use different phrases.

So, let’s take a look at alternative ways of saying “Please see attached.”

You can use the following phrases when emailing a friend or close colleague; the phrases are informal.

 

1. Here is …

Here is the presentation

When being informal, you don’t have to worry about highfalutin language or even using the word please; instead, you can be direct and to the point. Using “Here is …” is a perfect case in point.

However, this phrase is best used when the main reason you are sending the email is to send the attachment. In other words, the entire email body can be made up of this phrase and only this phrase.

 

Example:

Let’s say your friend at work asked you to send them the presentation you were doing tomorrow together. You could attach the presentation to an email, and the email will read as follows:

 

“Here is the presentation.”

 

It’s that simple.

 

2. Take a look at the attached …

Take a look at the attached proposal updated

Whenever you’re out with a friend and you want to show them something, do you tell them “please check this out” or do you just go for the direct “check this out”?

Unless you’re friends with the most proper people on the planet (in which case, why?), you probably just say “check this out.” And, when you do say that, you are, more often than not, waiting for a response of sorts.

The same thing applies to “take a look at the attached (file/ document/ anything else).” You can use it with friends, and it signals that you are expecting their feedback in some way.

Interestingly, “take a look at the attached …” can be made more formal if you add a please at the beginning, giving you “please take a look at the attached …”

 

Example:

Let’s say that you wanted your colleague’s input on your latest draft of a business proposal. This is an email you could send them.

 

“Hey,

Yesterday, we went over some of the problems with the business proposal.

Take a look at the attached proposal; it is an amended version where all the issues we discussed have been ironed out.”

 

3. Don’t say anything

Don't Say Anything

At the far end of the informality spectrum, the place where your closest friends live, you can just send a blank email with the attachment, and they will get it.

You see, we are all used to receiving important attachments via email, so it never comes as a surprise when we receive a blank email that is nothing more than a conduit for the “enclosed” attachment.

However, if you do want to write something in your email, you still don’t have to point out the fact that you’ve attached a file, especially if the other person is expecting you to send them said file.

 

Example:

Going to back to the example from above, the one where you were sending your friend the presentation for tomorrow, you could send them the following email:

 

“Hey,

Get some rest tonight because we need to be in tip-top shape tomorrow.”

 

Making it more formal

As is usually the case in business settings, you probably won’t be that familiar with the person you are emailing.

For instance, if you are sending your partner, supplier, or boss an email attachment, you won’t just send them a blank email, expecting them to know that the whole purpose of the email is to send an attachment.

So, for those occasions, here are a few phrases you can use:

 

4. I’ve attached …

I've Attached

When you tell someone to “see the attached …” or “find the attached …”, there is an underlying assumption that they were expecting this attachment at some point. For instance, when you are applying for a job, HR specialists expect to find your resume attached to the email.

So, when you put “please find my resume attached to this email,” it comes as a surprise to no one.

However, there are other occasions when the recipient of your email isn’t expecting an attachment of any kind.

In these circumstances, seeing an abrupt “please find attached…” can throw them for a loop.

Instead, should you choose to send someone an unexpected attachment, just let them know. Telling them that “I’ve attached (whatever)” acts as a signal that prepares them for the coming attachment.

That said, just because this phrase works when sending a surprise attachment doesn’t mean that you can’t use it when sending an expected attachment; it is perfectly fine to say “As per our conversation the other day, I’ve attached the company’s financial statements.”

 

Example:

Let’s say that you wanted to send a helpful article to one of your business partners. Here’s what you could say:

 

“I came across an article in Forbes the other day, and it reminded me of the conversation you and I had at the San Diego conference last month.

I’ve attached the article. Let me know what you think.”

 

5. I’m sharing (file/ document/ whatever you are actually sharing) with you

I'm sharing

Similar to “I’ve attached …”, this phrase is direct and notifies the recipient of the fact that you’ve decided to share something with them.

However, it is more formal than “I’ve attached …”, making it more suitable for occasions where you want to exude a more professional aura.

 

Example:

In the above example, the one where you want to send a helpful article to one of your business partners, here is an alternative version of the same email:

 

“I came across an article in Forbes the other day, and it reminded me of the conversation you and I had at the San Diego conference last month.

So, I’m sharing the article with you. Send me your thoughts.”

 

6. You’ll find the (attachment) below

You'll find

Rather than saying “please find the attachment”, you can say “you’ll find the attachment below.” It conveys the same exact meaning, but it’s just a little less stuffy.

Ergo, on the informal to formal spectrum, this phrase might lean a bit towards the formal end, yet it is still fine to be used with friends and acquaintances.

 

Example:

Let’s say that you are applying for a job. So, along with your email, you will attach your resume.

Here is what you could say:

 

“I am very excited about this opportunity, and I hope that we get the chance to work together.

You’ll find my resume attached below.

Please do not hesitate to get in touch with me should you have any more inquiries.

I look forward to your reply.”

 

Bringing out the professional in you

So far, we’ve seen how you can send attachments to your close acquaintances as well as your business partners and colleagues.
But, what about people with whom you have no familiarity whatsoever?

I’m talking about the president of your company, the mayor of your city, or the tax agent at the IRS. These are all people you may want to send attachments to, but you cannot treat them the same way you’d treat a partner.

So, when dealing with them, you want to keep things one hundred percent professional.

 

7. Please do not hesitate to contact me should you have any inquiries about the attachment

Please do not hesitate

This phrase kills two birds with one stone: On the one hand, it notifies the recipient that there is an attachment with the email.

On the other hand, it lets the recipient know that you are available for questions should they have any.

Thanks to this one-two punch, this phrase works well with prospective clients as well as with anyone who might have follow-up questions about the attachment you’ve just sent them.

 

Example:

Let’s say that your company was applying to take part in a renovation project organized by your city. So, you send an email to the city mayor containing the following lines:

 

“It would be an honor for our company to take part in this historic effort.

Please do not hesitate to contact us should you have any inquiries about the enclosed proposal.”

 

8. The requested document is attached to this email

Is Attached to

Obviously, this one only works if someone specifically asked you for a particular document; otherwise, you’ll just end up puzzling them.

That said, the phrase is concise and to-the-point. What’s more, by using the passive voice, it comes across as more professional; after all, the passive voice conveys objectivity and lack of emotional engagement, two things you want in a professional email.

 

Example:

Let’s say that the president of your company asked you to send him the proforma budget of your department for next year. Here is an excerpt of the email you could send him:

“The requested documents are attached to this email. Please notify me should you have any inquiries.”

 

9. You will find (…) in the attached document/guide

You will find how

Similar to a passive statement, this phrase comes across as professional partially because it removes any active agents, mainly the sender and recipient of the email.

Instead, the phrase keeps its eyes on the ball and talks about the “relevant information” being present within the attachment.

However, this is a tricky phrase to use. For instance, you can’t use it if someone specifically asked for the file you are sending them. In other words, it is best used when the focus of the email is the information itself, not the file.

This will probably make more sense when you see the below example.

 

Example:

Let’s say that you have been helping a client troubleshoot one of your products. So, this is an excerpt of the email you might send them:

 

“Thank you for your patience and understanding.

The problem can be fixed by tuning the generator. Doing so is a relatively straightforward process.

You will find how you can tune the generator in the attached guide on maintaining generators. The information you are looking for will be on page 34.

If you have any more inquiries or would like further assistance, please do not hesitate to get in touch with us.”

 

As you might have noticed, the purpose of the attachment wasn’t to send the entire guide on maintaining generators; rather, the purpose was the specific information on how the client could tune their generator, which was on page 34 of the guide.

 

Bonus formal alternative expressions to “Please find attached”

 

I have attached the requested file below

The message “I have attached the requested file below” works in a particular context that requires the use of formal language.

Formal language choice is exemplified by the grammatical completeness of the statement as well as the avoidance of contractions.

Additionally, this particular message works specifically if the attachment has been indeed requested by the other person.

Also, this prompt must only be used when the attachment is visually located somewhere below the prompt because of the spatial denotation of the adverb “below.”

You may also either use appropriate punctuation marks like the colon or period after the last word of the message, as in the example below:

Example:

Dear Winston,

Thank you for your reminder.

I have attached the requested file below:

[the file]

Regards,

Valerie

 

Attached here is the file requested

Another option to use is “attached here is the file requested,” which also makes use of a word with spatial denotation.

The adverb “here” is always relative to the context of the conversation, particularly from the speaker or writer’s perspective.

So, when you see this message in an email, “here” automatically refers to the virtual space where the electronic mail belongs.

You may also end this prompt with either a period or a colon, just like in the next example:

Example:

Dear Jason,

Thank you for reminding me about the product quote, and I apologize for the delay.

Attached here is the file requested:

[file]

Sincerely,

Patrick

 

Attached below is the requested file

“Attached below is the requested file” is simply the passive version of “I have attached the requested file below.”

Sentence passivization works when the agent is unknown, irrelevant, or already implied in the context of the conversation.

In this prompt, you are doing away with the usage of “I” which is already implied and, therefore, irrelevant.

As you may figure, this type of sentence construction is a practical choice especially when your job involves frequent and numerous email exchanges because it shortens your sentences.

Here’s how you might use “Attached below is the requested file” in context:

Example:

Dear Walter,

I am pleased to approve your request for an electronic copy of your COE.

Attached below is the requested file:

[file]

Sincerely,

Zoey Hernandez

HR Associate

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