Gratitude is driven either by real kindness or by the need to show others that we care about them; whatever the real motivation is, we carry out gratitude-related actions every day.
We show gratitude when someone gives us food to eat. We show gratitude when someone offers us a seat, and we show gratitude even when someone replies to our message as soon as possible.
To do the last gesture above using the English language, we often use the expression “thank you for your prompt response.”
Today, we’ll look into the nitty-gritty of this statement, which is commonly found in business correspondence. Shall we begin with its meaning?
What does “thank you for your prompt response” mean?
“Thank you for your prompt response” is a practical and common business expression used in recognizing or acknowledging the fast action taken by the person we are communicating with through Email. It is often used after clarifications, request approvals, and informational resources were provided.
The context in which “thank you for your prompt response” is used
We send thank-you messages to people pretty much all the time because we understand that it is essentially the right thing to do to keep relationships afloat.
Every time this happens, we have to sensibly decide which exact words we should use in the conversation so as to match our relationship with the person we are thanking for.
For example, we conveniently use the phrase “a huge thank you” to someone we are familiar with such as a close colleague or classmate.
However, extending the last vowel such as in the use of “thank youuu” would already suffice when speaking with someone even closer, such as a friend or a family member.
In business contexts, though, we tend to increase the formality level of the language that we use to demonstrate diplomacy and civility.
That is to say, we use the formal language register to avoid offending as well as to show respect to anyone in the business or even the academic world receiving our message.
To be more concrete, we are likely to use more formal gratitude messages like “thank you for your consideration” or even something longer like “I sincerely appreciate your assistance on this matter.”
In the particular context of information sharing, we make use of “thank you for your prompt response” when we feel our concern is being addressed rather quickly.
That is, “thank you for your prompt response” is a practical business expression used in recognizing the speedy action taken by the person we are communicating with.
“Thank you for your prompt response” is a common message used after expressing common concerns, asking for clarifications, and requesting feedback from another person.
When seeking advice and enlightenment concerning heavier matters, we meanwhile tend to use “thank you for your insight” and its alternatives toward our message receiver.
To put the usage of “thank you for your prompt response” in a more specific context, this expression is typically found in job applications.
While both applicants and recruiters make use of “thank you for your prompt response” all the time in correspondence, job applicants are more likely to utilize this phrase.
Job applicants make use of “thank you for your prompt response” especially after receiving timely feedback from prospective employers regarding their job application status.
Some of the most common job application statuses include “in progress,” “applied,” “in review,” “for future consideration,” and “hired.”
Here’s an example of how “thank you for your prompt response” might appear in a job application-related email:
Thank you for your prompt response regarding my job application status. I am more than pleased to know that I have been shortlisted for the Senior Software Developer position in your esteemed company. Thank you for providing the next steps I should take in your last email as well. Rest assured I will keep my lines open within the week for a smooth correspondence with you.
10 Alternatives for “Thank you for your prompt response”
Sometimes, we need to further adjust the language that we use when corresponding with professionals in the business world.
Doing so shows our linguistic flexibility and creativity, which are crucial elements in making communication more successful.
So, here are ten alternatives to “thank you for your prompt response” with varying levels of formality to help you with your professional correspondence:
1. Your immediate attention and action on this matter are highly valued.
The use of passive voice emphasizes the object rather than the subject of the sentence. This grammatical construction is highly used in formalistic exchanges.
In cases where you would need to do so, feel free to use the statement “your immediate attention and action on this matter are highly valued.”
The highly formal tone of this gratitude expression is great for dealing with authority figures such as company decision-makers and university professors.
“Your immediate attention and action on this matter are highly valued” puts emphasis on both the “attention” and “action” carried out by the other person.
Dear HR Manager,
Your immediate attention and action on this matter are highly valued. You can rest assured that I will treat this matter with utmost confidentiality until the official investigation headed by your esteemed department begins.
2. Your prompt response to this matter is very much appreciated.
Another gratitude message expressed in the passive voice is “your prompt response to this matter is very much appreciated.”
A word shorter than the first alternative statement above, “your prompt response to this matter is very much appreciated” mainly focuses on the act of responding to the forwarded concern.
It is best to use this when dealing with someone who is believed or known to be inundated or swamped with numerous email messages on a daily basis.
Dear Mr. Willard,
Your prompt response to this matter is very much appreciated. An inbox like yours must be flooded with email messages daily, yet you still prioritized my inquiry. So, thank you for your insight once again on the concern I raised.
3. Thank you very much for taking this matter into account with utmost urgency.
Another formal yet warm alternative to “thank you for your prompt response” is “thank you very much for taking this matter into account with utmost urgency.”
This gratitude message makes use of the active voice, which is much easier to read and understand for the most part than the passive voice.
Similarly, this statement is best reserved for people who likely deal with a lot of matters every day yet still favorably find some time to respond to your concern, whatever it is.
Dear Dr. Byron,
Thank you very much for taking this matter into account with utmost urgency. I understand that you must have other important cases to deal with, so I am keeping this message short. You can rely on the fact that I will execute every step you recommended with extra caution and autonomy for a smoother process.
4. Thank you very much for your speedy attention and action on this matter.
Meanwhile, “thank you very much for your speedy attention and action on this matter” is another expression that highlights both the immediate regard and gesture done by the other person.
Being a formal business expression, this is also best used when dealing with high-priority rather than trivial matters, such as school-related issues.
Dear Miss Jamie,
Thank you very much for your speedy attention and action on this matter. My son Jason seems to still be trying to adapt to the new culture because we just moved to this state last month. Among his siblings, he is the one who strongly disapproves of our decision; hence, the whole situation must be causing him some form of distress. Please know that I and my husband will do whatever we can as parents to help him adjust better to his new environment.
5. Thank you so much for your immediate assistance. I really appreciate it.
Maintaining formality yet attempting to be warm and sincere at the same time requires some language adjustments.
When this is the goal, you may use something along the lines of “thank you so much for your immediate assistance” followed by “I really appreciate it.”
Dear Ms. Allison,
Thank you so much for your immediate assistance. I really appreciate it. I have been battling against myself in solving this issue for the last couple of days. Without your help, I wouldn’t have been able to submit my report on time. Thank you very much, once again.
6. Thank you for your prompt attention to this issue.
In case you want to decrease the number of words in your letter or email, you may also go with “thank you for your prompt attention to this issue.”
Notice that this statement focuses on the “prompt attention” provided by the message receiver, which means that “actions” are still yet to be executed.
Put simply, you can use “thank you for your prompt attention to this issue” after your concern is acknowledged or recognized by the other person in the correspondence.
Thank you for your prompt attention to this issue. Please get back to me as soon as you have discussed the situation with the R&D. Feel free to send me an email or contact me directly at 812-290-302.
7. Thank you for your speedy feedback.
Short and direct, “thank you for your speedy feedback” is great for space-saving purposes as well as for expressing straightforwardness.
In email messaging, “thank you for your speedy feedback” is best followed by confirmatory messages that are related to the previous email sent by the other person.
Dear Ms. Kate,
Thank you for your speedy feedback. I will make sure to follow all your recommendations so as to improve the content of our existing module. I will also discuss the visual issues with the graphic team tomorrow morning and get back to you afterwards.
8. Thank you for your prompt reply.
Another brief gratitude statement for responses is “thank you for your prompt reply,” in which the last word “reply” is relatively more casual than “response.”
By changing the choice of the last word, we can slightly reduce the formality level of the message, which is great for communicating with people we see as non-authorities.
Thank you for your prompt reply. I have completely understood your instructions and suggestions as to how we should go about the fundraising event. I will carry out the necessary adjustments in the proposal and get back to you within the week.
9. Thank you for getting back to me so quickly.
Less formal than the previous expression, “thank you for getting back to me so quickly” can also be used with people with whom we see as equals.
The usage of the adverb “so” in “thank you for getting back to me so quickly” suggests that a certain level of bond or closeness exists between the sender and receiver of the message.
Thank you for getting back to me so quickly. I really did just misunderstand the details of the announcement you’ve posted, and I really apologize for that. I sincerely appreciate the clarification you have made.
10. That was such a swift response. Thanks a lot!
Even way less formal than the rest of the alternatives listed above, “that was such a swift response” followed by “thanks a lot!” is suitable for exchanges with intimates.
When dealing with co-workers, classmates, and friends with whom we often communicate, this gratitude message will not be seen as rude or offensive at all.
That was such a swift response. Thanks a lot! My tasks wouldn’t have been made any clearer if not for your patience and guidance. I’ll make sure to take note of your instructions, so I won’t have to ask you again next time.
The act of gratitude is tantamount to maintaining healthy and professional relationships most especially in business and academic contexts.
Hence, knowing different ways to express gratitude through language is vital to any organization’s success.
Frequently Asked Questions on “Thank You for Your Prompt Response Alternatives”
Should it be “thank you for your prompt ‘respond’ or ‘response’”?
The correct word to use is “response” and not “respond.” As the word “prompt” in “thank you for your prompt response” is used as an adjective, it needs to modify a noun rather than a verb afterwards.
What do we mean by “prompt response or prompt reply”?
A “prompt response” or “prompt reply” means that the act of attending to whatever concern raised, as denoted by the words response or reply, is quick, swift, or speedy.
How can we use “thank you for your prompt response” in a sentence?
“Thank you for your prompt response” can either stand alone or be followed by a prepositional phrase that aims to recall the matter being discussed, such as “on the XYZ inquiry.”
Hey fellow Linguaholics! It’s me, Marcel. I am the proud owner of linguaholic.com. Languages have always been my passion and I have studied Linguistics, Computational Linguistics and Sinology at the University of Zurich. It is my utmost pleasure to share with all of you guys what I know about languages and linguistics in general.