The rise of video conferencing software, and Zoom in particular, has meant many changes in how we live and work.
That includes how many interviews are conducted.
These days, instead of taking the time to travel to another location to do an interview in person, you would do an interview over Zoom.
This is increasingly common when it comes to job interviews.
You might interview for a job with headquarters in another city, state or even another country.
What hasn’t changed is much of the etiquette around interviewing.
You still need to write a thank-you email for an interview, and in this post, we’ll go over everything you need to include in that email.
How to write a thank-you email after a Zoom interview
1. Respond quickly.
2. Choose an appropriate subject line.
3. Use a formal greeting.
4. Thank the interviewer.
5. Reinforce your qualifications and why you want the job.
6. Mention something specific from the interview that will remind them who you are.
7. Thank them again.
8. Use a formal sign-off.
The importance of writing a thank-you email after an interview on Zoom
The thank-you email serves several different purposes:
- It acknowledges that you are grateful for the opportunity.
- It gives you the chance to remind the recipient about your qualifications, including adding links to a portfolio, LinkedIn or a similar site.
- It shows that you understand and observe professional norms.
- It allows you to demonstrate that you can write a courteous business email.
When to write a thank-you email after a Zoom interview
You should try to send the email within 24 hours of the interview, the sooner the better.
After all, the interviewer might be talking to all the candidates that day, and they may want to make a quick decision.
By the end of that day, they might already have a good idea of who they want to give the job to.
Your email could help tip the balance of their decision. For this reason, you should not delay in sending it.
You could even draft a version of the email ahead of time so that you aren’t rushed in composing it.
After the interview, you can proofread it and add in any specifics related to the interview.
Try to craft a somewhat different email for each interview.
This helps prevent the possibility that you will cut and paste information about one employer into an email to the wrong employer, which is easy to do if you aren’t careful.
Choosing a subject line for your thank-you email after a Zoom interview
Your subject line should be unambiguous.
That means it needs to say more than something like “thanks” or “hi.”
You should include both the job applied for and your name as well as “thank you” so that the purpose of the message is clear.
Something like “Thank you–Jane Gonzales, Project Manager Position” would be appropriate.
How to start a thank-you email after a Zoom interview
Unlike with a business letter, you don’t have to worry about a heading or the date.
You can just jump in with a greeting.
Unless the person specifically asked you to call them by their first name, use their last name.
“Dear Ms. Martin” is an example of an appropriate greeting.
The main point of your email is to thank the interviewer, so this should be in the first sentence.
You could simply start by thanking them, or you could use some variation of “12 Ways to Say ‘I wanted to follow up’ in Email Writing” and then say thank you.
What to put in the body of your thank-you email after a Zoom interview.
You should keep your email brief, but there are a few things you should put in or consider putting into your email.
Reinforce why you want the job
One thing you could do is reinforce why you are eager to get the position.
If you do this, it’s a good idea to base it on something that came up in the interview so that this is not identical to what you wrote in your initial cover letter.
For example, you might write something like “I was interested to hear you say in the interview that you are looking for someone who is able to work independently since this is something that I excel at.”
Mention or reinforce qualifications
If you can do so briefly, in just a sentence or two, you could also remind the interviewer of your most significant qualifications.
This might be where you would link to a portfolio or resume online.
Here, you could also address something that you felt you didn’t emphasize or do well in the interview.
Don’t mention that you feel like you failed to address it.
For example, if you think you came off as a little stiff in an interview for a company that promotes a fun, creative atmosphere, don’t say this directly!
You may draw attention to something that didn’t notice or remind them of something that they have already forgotten.
However, in case you did give them the wrong impression, you can try to correct it here.
For the example above, you could simply make a reference to the culture in a positive way in your email: “I think I would be an excellent fit for the casual company culture that you described.”
Make a specific reference to something else from the interview
You could also mention something specific that came up to distinguish you from other candidates.
This doesn’t have to be specifically related to the job. In fact, something personal is generally better for this purpose.
You could say something like “It was great to meet a fellow film fan” or “I loved seeing your cat pop up in the middle of the interview.”
How to end a thank-you email after a Zoom interview
At the end of the email, you can say something that refers to a follow up or the next steps, such as “I look forward to hearing from you.”
You should also thank the person again.
If you feel like you are running out of ways to thank them, express your gratitude or say that you enjoyed talking to them, you can review 14 Other Ways to Say “It was a pleasure speaking with you.”
Finally, you should use a formal sign-off.
“Sincerely” works well here, as does “Best” or a phrase like “Kind regards” followed by your name.
“Yours truly” in Business Correspondence can give you some other ideas if you don’t like any of these sign-off suggestions.
If you have a regular email signature block that you use, you can include it here as long as it is professional.
Things you should not do when writing a thank-you email after a Zoom interview:
There are a few things that you should avoid when writing your thank-you letter:
- Don’t go on and on. Keep your message short and focused.
- Don’t send anything that makes you look bad. Only link to social media profiles if they are professional.
- Don’t nag. You can send a quick follow-up if you haven’t heard anything in a week or in the time frame they gave you. Some of the language in 12 Ways to Use “I wanted to follow up” in Email Writing may be helpful here.
- Don’t send an email with errors. Proofread your spelling and grammar carefully. Read the message out loud to make sure it makes sense.
Sample 1 of a thank-you email after a Zoom interview
Dear Ms. Williams,
I want to thank you for taking the time to chat with me yesterday. I really enjoyed the opportunity to learn more about the position at Wandering Pines Theater, and talking about the dynamics of the volunteer coordinator position made even more confident that I would be an asset given my background.
As we discussed, in my previous work as a volunteer coordinator, I dealt with a number of challenging situations, so I am well-prepared for the work at Whispering Pines.
I wanted to include a link to my LinkedIn profile as well.
It was wonderful to find another chorale singing enthusiast, and I am planning to check out the group that you recommended!
Again, thank you so much for your time, and I look forward to hearing from you. Please let me know if you need any additional information.
Sample 2 of a thank-you email after a Zoom interview
Subject line: Thank you–Bill Brenner, receptionist
Thank you so much for the opportunity to interview for the receptionist position yesterday. I enjoyed learning more about the company and ABC Industries, and I am confident that my skills are a good fit for the position.
I apologize for the issues I had with my WiFi at the beginning of the interview. I spoke to my ISP and apparently there was an outage throughout my area at the time.
It was wonderful to speak to another marathon runner as well! I will give the energy gels that you mentioned a try.
Thank you again for your time. I hope to hear from you soon, and please let me know if you need anything else from me.
Hey fellow Linguaholics! It’s me, Marcel. I am the proud owner of linguaholic.com. Languages have always been my passion and I have studied Linguistics, Computational Linguistics and Sinology at the University of Zurich. It is my utmost pleasure to share with all of you guys what I know about languages and linguistics in general.