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“Looking forward to your reply” & 13 Great Alternatives

“Looking forward to your reply” & 13 Great Alternatives

A truckload of business expressions is present in the English language. Some are fairly easy to make use of and understand, while others – not so.

Sometimes, this painful fact may put us at the end of our wits because we are likely to get confused about which one is the best for a particular context.

One of these so-called “tricky expressions” is “looking forward to your reply” – something that we get to quite a lot in business correspondence.

So, today, we’ll get into the basics of this business expression and discuss its available alternatives to achieve more successful communication.

Shall we begin by going over its meaning briefly?

 

What does “looking forward to your reply” mean?

“Looking forward to your reply” is an expression used at the end of an email message in business correspondence to encourage a response from the receiver of the message. It can be used in all emails that require an answer, comment, piece of feedback, explanation, or information from the receiver.

 

“Looking forward to your reply” in context

While we start formal emails and letters with salutations like “Dear Sir or Madam” or something more specific, we

meanwhile end them with sign-off expressions like “Yours truly” and the like.

Phrases like these are really important in business communication because they serve as markers as to when the entire message starts and ends.

Meanwhile, we also begin the body of our message with a set phrase such as “hope all is well with you” or its alternatives to wish for the goodwill or positive well-being of our message receiver.

Contrary to what many people may think nowadays, writing goodwill messages like “hope all is well with you” is actually a lot more effective than simply leaving off this part.

Once we are done writing the body of our message, we also need certain expressions to end our emails professionally and appropriately.

The main goal of most closing statements in the context of email writing is to prompt a response from our message receiver.

To do this, we use certain cues like “looking forward to speaking with you” if we expect to “speak” or “talk” with the person in the future.

Or, job applicants may also end their emails with looking forward to working with you” or

“I am looking forward to the interview” depending on the phase they are in.

However, for the most part, we typically tend to use “I am looking forward to your reply” or its shortened form “looking forward to your reply” at the end of general, formal emails, whenever we expect an email response in return to what we have been reaching out for. 

By omitting the subject “I” and the auxiliary verb “am,” we are slightly reducing the formality level of the expression, thereby making its tonality “less rigid” and “less authoritative.”

The shortened version is also often used because the context of the exchange already allows the message receiver to know that no other person is expecting the response apart from the sender.

 

Understanding the usage of “looking forward to your reply”

“Looking forward to your reply” can be generally used for all email messages that require a response, answer, comment, piece of feedback, explanation, or information from the message receiver.

The main purpose of using this expression is to encourage the message receiver to write back to the sender of the email rather than just read it.

That is to say, there is no need to write down “looking forward to your reply” if and when the goal of the sender’s message is only to inform of present information.

Here’s an example of how “looking forward to your reply” may be used in email writing:

Example:

Dear Henry,
 
Hope all is well. I believe you have already read Ms. Ronson’s initial email on the upcoming fundraising event to be headed by our department next month. Sandra has already agreed to be the lead organizer, and Tim has already confirmed on dealing with the online promotion. May I know whether it would be possible for you to become the corresponding officer for this event.
 
Looking forward to your reply.
 
Sincerely,
 
Stephen Campbell

 
Meanwhile, “please let me know if you have any questions” may also be additionally used if we want to offer further assistance on top of prompting a response.

Now that the context in which “looking forward to your reply” is clear, let us also have a look at its practical alternatives.

 

13 Alternatives to “looking forward to your reply”

Our relationship with the message receiver and the purpose of the message greatly affect the specific language that we use in communication.

In principle, longer and more neutral language use suggests a high level of formality. However, this rule changes the more we get close and familiar with the other party.

This simply means that we have to adjust our language use towards others depending on our depth and length of relationship with them.

In the business world, knowing tons of alternative expressions is key in effectively dealing with specific situations in relation to our relationship with the other person involved.

So, having these bunch of alternative expressions to “looking forward to your reply” in your word bank will help you get your desired response better. 

 

1. Your kind response to this matter will be awaited

If you need to amp up the tonality of your response prompt because you are dealing with the higher-ups or some valued clients, “your response to this matter will be awaited” is a great choice.

Adding the adjective “kind” before the word “response” and using the verb “to await” which means “to anticipate” particularly contributes to the high degree of formality of this expression.

This business statement is in the passive voice of speech, which is also one key feature of highly formalistic language use.

Example:

Dear Valued Client,

This is to inform you that your annual subscription will expire on April 15, 2022. To continue using this service, please renew your contract on or before the mentioned date. The renewal instructions are attached to this email. You may reply to this email or contact us through our customer support hotline at 9944.

Your kind response to this matter will be awaited.

Sincerely,

OPQ Telecom

 

2. Your feedback on this matter will be of great help

If you need to generate any piece of feedback from your message receiver, you might as well use “your feedback on this matter will be of great help.”

The formalistic tone of this expression is highly suitable when we are making requests or seeking approval from someone we perceive as an authority figure.

Example:

Dear Mr. Recruitment Specialist,

Hope you are well today. I am writing to request a change of applicant assessment date because of circumstances that are beyond my control. My original assessment date is on the 11th of March. If possible, may I move it to any day of the week after that?

Your feedback on this matter will be of great help.

Respectfully,

Albert Birsch

 

3. Your prompt reply would be highly appreciated

Meanwhile, you may also use “your prompt reply would be highly appreciated” for concession-related messages.

For example, you can use “your prompt reply would be highly appreciated” when asking for a schedule adjustment or anything that would require your receiver to compromise.

Example:

Dear Students,

I am reaching out to you to ask whether we could move our final examination to two days after our agreed date and still at the same time. This is due to the scheduled internet service interruption on our previously agreed date. Kindly let me know if this works for all of you.

Your prompt reply would be highly appreciated.

Sincerely,

Prof. Martha Hart

 
In emails like the one above, it is very common to make use of the expression “thank you for your prompt response” after the other party agrees with the adjustment request.

 

4. Your response will be much appreciated

Formal yet warm, “your response will be much appreciated” is meanwhile great for seeking approval to a scheduled event in advance.

Using an expression as polite as “your response will be much appreciated” helps in showing our courtesy to the other party involved in the exchange.

Example:

Dear All Marketing Staff,

Kindly see the attached file for the board’s detailed review of the upcoming year’s marketing strategy plan. Another meeting will be held within the week for a more thorough discussion regarding this matter. Kindly let me know whether Thursday or Friday afternoon works for everyone.

Your response will be much appreciated.

Sincerely,

Bret Zellweger

Chief Marketing Officer

 
In situations like the one in the example above, the expression looking forward to seeing you” may also be added to convey excitement toward the upcoming meeting.

 

5. Your response will be appreciated

To make “your response will be much appreciated” a little less warm, we may also remove the adverb “much” and stick with “your response will be appreciated” alone.

“Your response will be appreciated” is great for scheduled tasks that most, if not all, target recipients already expect doing.

Example:

Dear All,

Please see the attached file for the annual employee records update form. Kindly fill out this form on or before the 30th of the month. 

Your response will be appreciated.

Sincerely,

HR Department

 

6. I look forward to your kind response (in this regard)

The basic formula in formalizing language use is to use the passive rather than the active voice of speech; thus, reversing the sentence pattern helps in making messages more personal.

A good response prompt expressed in the active voice is “I look forward to your kind response,” which also makes use of the adjective “kind” for a subtler communicative effect.

Example:

Dear Ms. Whittaker,

Attached in this email are your price quotes for plaques PL897, PL789, and PL777. I have also attached the etching and imprinting guidelines for your reference. Should you decide to proceed with your order, please let me know anytime.

I look forward to your kind response.

Kind regards,

Emily Caddel

KR Engraving

 
In replying to emails similar to the one above, the expression “thank you for the update” would be suitable.

 

7. I look forward to your favorable response

When we know that our requests are likely to be granted, but we just want to ask permission for formality’s sake, we can make use of “I look forward to your favorable response.”

Example:

Dear Admin Manager,

We would like to reserve the Magenta conference room from 3 to 5 pm on Wednesday. The learning and development staff will have a meeting regarding our company’s team building next month.

I look forward to your favorable response.

Sincerely,

Charlotte Sterling

L&D Manager

 

8. I am looking forward to your urgent response

However, in cases where we need to communicate some sense of urgency to the message receiver, we might as well use “I am looking forward to your urgent response.”

The adjective “urgent” may also be conveniently replaced with synonymous ones like “prompt,” “speedy,” or “quick” to soften the blow of the word.  

Example:

Dear R&D Manager,

It has come to my attention that a number of logistics-related issues have been encountered by our field researchers in the last project they handled. Hence, I would like to discuss the details of this matter with you as soon as possible. Shall we meet in my office at 10 am tomorrow?

I am looking forward to your urgent response.

Sincerely,

Robert Harris

R&D Director

 

9. I am looking forward to hearing from you.

Neutrally-formal and quite insistent, “I am looking forward to hearing from you” is a great choice when some degree of familiarity already is established.

Existing clients, for instance, would find this expression pleasant especially if the usage is intended for speeding up processes to their favor.

Example:

Dear Mr. Lee,

Please advise as to whether you would like to use driftwood, maple, or oak for your dining table. The details of each of these wood types are attached below.

I am looking forward to hearing from you.

Sincerely,

Cindy Bennet

Florida Furniture Alley

 

10. Please respond at your earliest convenience

Another great alternative for “looking forward to your reply” is “please respond at your earliest convenience,” which is both polite and direct at the same time.

Feel free to use “please respond at your earliest convenience” when you are the one asking for any form of favor or demanding anything from the other party.

Example:

Dear Mr. Murphy,

Thank you for your proposal. However, I would like to see a few more similar or related projects you have done in the past. Would it be possible for you to send a work portfolio on other residential projects that you have accomplished? This should help me reach a faster decision.

Please respond at your earliest convenience.

Best Regards,

Tom Woodsworth

 

11. Please confirm by replying to this email.

Meanwhile, an even more straightforward response message prompt is “please confirm by replying to this email.”

This is strictly used by senders who want to inform clients of their preferred or available mode of communication for a particular matter.

Example:

Dear John Paltrow,

We would like to invite you to participate in an online market research survey in the state of Arizona. Please see attached for the initial survey guidelines and instructions.

Please confirm by replying to this email.

Kind Regards,

Sally Newman

 

12. Please reply asap

If you think you are comfortable communicating with your recipient because you have been exchanging messages for a while, feel free to use “please reply asap.”

This expression works very well particularly if you are sending a positive message to the receiver of the message, such as passing certain levels or stages of application.

Example:

Dear Philip,

I am pleased to inform you that your screenplay has passed the internal review. To proceed with the next step, which is the external review, please fill out the attached form below.

Please reply asap.

Regards,

Amy Sanders

 

13. Please reply

Last but not least, you might as well just go with the shortest response prompt “please reply” if your relationship with the message recipient is pretty strong.

When there is no power imbalance between the both of you, and you also normally exchange emails several times a day, “please reply” would suffice.

Example:

Hi Jeff,

I need your help. Could you please send me the template for the petty cash receipt? I need to fill it out for the office supplies I purchased yesterday.

Please reply.

Thanks,

Tim

 

Conclusion

Conclusion

Although we are often unaware, the way we use specific expressions matters in making communication more, precise, efficient, and therefore, successful.

So, the next time you need insights on language-related concerns, please feel free to spend some time reading our other language-learning blogs.

Until then, fellow linguaholic!

 

Frequently Asked Questions in “Looking Forward to Your Reply”

 

Is it “looking forward ‘to’ or ‘for’ your reply”?

The correct preposition to use is “to” and not “for,” thereby making “looking forward to your reply” the grammatically correct expression. “To look forward to” is a fixed phrasal verb, which means that the final preposition in this expression is also fixed.

 

What is another professional way of saying “I look forward to”?

Other formal alternatives to “I look forward to” include “I anticipate” and “I eagerly await.” Instead of saying “I look forward to,” which is in the active voice, we can also start with the object such as in “your response will be appreciated” or “your insights will be valued.” 

 

How formal is “looking forward to your reply”?

Relatively speaking, “looking forward to your reply” is more formal than “please reply asap” or “please reply” alone. However, “looking forward to your reply” is also more casual than “your kind response in this matter would be much appreciated.”