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The 10 Best Alternatives for “I hope this email finds you well”

The 10 Best Alternatives for “I hope this email finds you well”

Electronic mailing has become the key communication medium in today’s commercial setting, which augmented the need for good writing skills.

In exchanging emails, a person’s ability in composing an email’s content can either make or break an organization’s reputation.

The way a person communicates through email may reflect the person’s discursive competence, as well as his or her attitude.

One way to establish our professional identity to the receiving party is by how we create email intros, which don’t have to be the same all the time.

So, this post contains a collection of email openers related to “I hope this email finds you well” that will help you leave a good impression on the receiver.

 

What is meant by “I hope this email finds you well?”

“I hope this email finds you well” is a generic email greeting that has been carried over from obsolete business letters. It is aimed at conveying an act of well-wishing to the email recipient. Because of its formulaic connotation, it may come across as insincere when excessively and recklessly used. To do away from this misperception, we can simply recalibrate the expression into other similar forms by considering the overall context of the ongoing communication process.
 

I hope this email finds you well alternatives

 

I hope this email finds you well: Background and meaning

The expression “I hope this email finds you well” is a go-to email opener commonly used in formal correspondence.

As it is uniquely utilized in rather formalistic email exchanges, a reader may immediately assume that the message may contain an official transaction.

Before emails, printed letters were mainly used in administrative work, which means that the opening remark used to be “I hope this letter finds you well” instead.

With regards to meaning, the expression being discussed is a way to say “I hope you are not bothered by this email.”

This is equivalent to the act of initiating small talk before discussing the main topic in the spoken context, which is a sign of politeness.

However, since the verbiage has been repeatedly used as the classic opener, a slightly negative connotation may also come with it.

When used excessively, it could be interpreted as a bit pretentious or unnecessary, especially when the content is something containing a product or service pitch.

To put it simply, a Business English teacher awaiting the online submission of an assigned reaction paper will be happy to see your proper usage of the greeting.

But, an internal affairs officer who regularly deals with endless complaints may easily likely skip your classic greeting and proceed to the main content right away.

I mean, ironically enough, any person who is “not doing well” upon reading this email greeting may not really appreciate the small talk attempt.

Or, the reader’s mood may also lighten up, especially if you’re the only one who bothered adding a proper greeting among the other email senders that day.

What I’m really saying is that all these arguments point to the default decision which is to always include an email opener when in doubt.

But, apparently enough, it is highly recommended to vary the expressions rather than using the same phrases over and over again.

So, here is a list of ten alternative email openers to “I hope this email finds you well,” together with some examples.

 

Formal alternative email openers to “I hope this email finds you well”

Formal-Alternatives-to-'I-hope-this-email-finds-you-well'

The use of polite and formal expressions, more technically known as consultative language register, is the default strategy in email correspondence.

We use this type of register in settings that are characterized by relative power imbalances, such as superior-subordinate and professor-student relationships.

Having a consultative tone promotes language politeness and professionalism, and thus, quintessentially unrisky.

Using this tone means avoiding verb contractions, incomplete sentences, and informal expressions.

Here are five alternative email opening messages that can be used when communicating in a consultative or professional tone.

 

I hope you are doing well

When emailing someone regularly, a quick act of well-wishing through the expression “I hope you are doing well” would suffice.

Especially when we are really sincere with the message, we need not worry about how the receiving party perceives the greeting.

If we know that the person’s plate is always full or perhaps the email is to be sent during a bad economic state, we can also make the greeting a little more personal by adding some details.

Dear Mr. Carlson,

I hope you and your family are doing well despite the pandemic. This email is just a reminder of the upcoming webinar on handling client objections scheduled for tomorrow from 03:00 to 05:00.

Regards,

Patricia Rivers

 

I hope you are having a productive week

Another relatively neutral expression is “I hope you are having a productive week,” which sounds very professional and polite at the same time.

It is best to use this opener when sending an email in the middle of the week and when the email’s content is also related to work productivity.

Dear Ms. Saunders,

I hope you are having a productive week. Here are our team’s monthly sales stats and the customer satisfaction report for your reference.

Best regards,

Barbara

 

I hope you are having a great day

Although we can’t always assume that the person is having a great day, this greeting may still put a smile on the receiver’s face.

Of course, you can’t use this greeting if you know that the recipient has just been laid off from work or recently filed a bereavement leave.

Dear Mr. Jones,

I hope you’re having a great day. This is to inform you that we are making some minor changes to our legal policy that will apply to you. There is no required action on your end at the moment, but if you are interested in knowing more details, please check the policy updates attached to this email.

Sincerely,

G&H, Inc.

I hope this email finds you well alternatives

 

I hope you have enjoyed your recent holidays

If you are aware that the person has just come back from a recent vacation or non-working holidays, you can use “I hope you have enjoyed your recent holiday” instead.

This email intro is applicable, for example, after Thanksgiving, Christmas, or New Year’s Day.

Dear Jason,

I hope you have enjoyed your recent holidays. Our company is holding a charity program to help cancer patients next month. I have attached the details of the upcoming activities below. Should you be interested in participating, please let me know by email so I can guide you on what to do.

Kind regards,

Ally

 

It’s a pleasure having to connect with you again

“It’s a pleasure having to connect with you again” is a great opener when communicating with a business connection from the past.

For example, you have an ideal client who has gone silent for a while, but he or she suddenly inquires about the service you offered before.

Dear Mr. Michaels,

It’s a pleasure having to connect with you again, and thanks for your inquiry. Yes, we are still offering the expense-reduction service I explained before. Please let me know your availability within the week so I can schedule you for a video conference for a presentation.

Kind regards,

Joshua Smith

I hope this email finds you well formal alternatives

 

Casual alternative email openers to “I hope this email finds you well”

When communicating with relatively closer people, such as colleagues or associates from other companies, we may use intros containing a lighter tone.

Doing so may diminish the social distance between the writer and the recipient, which could help maintain a friendly atmosphere.

But, bear in mind that staying professional at all times is still the default rule, and thus, using polite language is still necessary.

Being professional and friendly in email writing entails the avoidance of gossips, derogatory words, profanities, and ambiguous language.

No matter how close we think we are to the recipient, it is generally improper to take personal topics into work-related conversations.

Here are five casual email intros that we can use.

 

Happy Monday!

When sending an email to a colleague whom we regularly communicate with on the first, or any, day of the week, we can simply say “Happy Monday!” as a greeting.

In the context in which the relationship of the email sender and recipient is quite intimate, using a language that’s too formal may come across as awkward or incongruous.

As emails are expected to be skimmed on, this quick intro can also save your reader time and effort.

Dear Ken,

Happy Monday to you! I would just like to give you some information regarding last week’s meeting that you were unable to attend. Here are the meeting notes, as well as the audio recording file in case you want to know more details.

Regards,

Helen

 

How are things going?

Another email intro that we can use is the classic “how are things going” question, which is also common in the spoken context.

To catch up with the other party, a short and simple greeting before going to the main topic is also recommended, especially if you haven’t heard from the person for a while.

Dear Ashton,

How are things going? I actually need a little help from you. You have mentioned a book before that talks about persuasion, but I can’t really remember the exact title nor the author. Could you please tell me what it is? Thanks in advance.

Best,

Julie

 

Hope you’re surviving the day!

This is another line we could use especially when, again, an intimate bond exists between the sender and the receiver.

You may have to avoid this intro in the initial contact with a prospect or when you’re emailing the CEO of your company.

But, this intro’s tone is leaning towards making a humorous attempt, and thus, the reader may find it amusing as long as the relationship with him or her is quite stable.

Dear Fiona,

Hope you’re surviving the day! Here’s a copy of the PowerPoint presentation you asked for yesterday. I’ve also attached a PDF version, in case you want to print it.

Regards,

Anna

 

Hope I’m not ruining your week

The meaning of this email opener is similar to the previous intro explained, but it is constructed in a negative sentence structure.

We can use this verbiage particularly when the content of the email contains a request, favor, or a product pitch.

Dear Jonah,

Hope I’m not ruining your week. I have noticed that you’ve been quite busy these past few days, but I was just wondering whether you could give me quick assistance on the module that you made. I’m afraid I cannot open the link located in Section 4. When you have the time, please check on it. Thank you.

Kind regards,

Sharon

 

I know you’ve got a bigger fish to fry

This one last casual intro denotes some idiomatic meaning, which means non-native English speakers may have the tendency to misunderstand it.

“Having a bigger fish to fry” means having more important matters to attend to or having more responsibilities.

This could be useful when communicating minor issues or concerns to the receiver, but you still need some assistance from him or her.

Dear Fred,

I know you’ve got a bigger fish to fry, so I’ll keep this short. I’m really having a hard time figuring out how to install the software that you introduced. I have already made several attempts, but haven’t succeeded. When you have some spare time, would you mind checking it for me? Thanks a lot.

Kind regards,

Harvey

I hope this email finds you well casual alternatives

 

Frequently Asked Questions on “I hope this email finds you well”

 

Is it okay to use “I hope this email finds you well” to a professor?

Yes. It is possible to use this email opener to a professor because it contains a professional tone. A professional or formal tone is necessary when there is a power imbalance between the sender and the receiver.

 

What is a more formal alternative for “I hope this email finds you well?”

For an email content that is related to work productivity, we could use “I hope you are having a productive week.” We can also keep it simpler by saying “I hope you are doing well.”

 

Is the email intro “I hope this email finds you well” overused?

From the perspective of people who regularly read emails, this opener would likely be interpreted as overused, uncreative, or formulaic. But, a person who doesn’t correspond a lot through email may think otherwise.

 

Conclusion

I hope this email finds you well alternatives conclusion update

Having a bunch of alternative expressions in our linguistic repertoire is useful in adjusting the tone of the message.

Email openers are highly recommended in initial interactions with people because they could establish the writer’s identity.

Hence, good writing skills can enrich and maintain professional relationships with people in society.