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“Thank you for your attention” in (Business) Correspondence

“Thank you for your attention” in (Business) Correspondence

Gratitude plays a pivotal role in society as it reinforces positive effects on the physical, psychological, and social welfare of human beings.

This means that gratitude is a major building block in daily human interactions, which is key in holding society together.

Gratitude can be expressed in several ways in the form of gestures, compliments, and even formal and casual language strategies.

In fact, the act of gratitude is widely celebrated among English-speaking countries, such as in the Thanksgiving holidays in the USA and Canada.

That said, this post aims to give light to a widely used formal expression, “Thank you for your attention.”

 

 

What do we mean by “Thank you for your attention?”

In a nutshell, “Thank you for your attention” is a form of gratitude verbiage used in announcements, emails, and presentations. It is emphatically used to acknowledge the time spent by the audience to read or listen to some information provided. Put simply, this expression contains synonymous denotation to “Thanks for listening” or “Thanks for your time” which are invariably used in day-to-day conversations.

 

Where can we use “Thank you for your attention?”

For starters, this expression is typically observable in business correspondence such as announcements, informative emails, as well as presentations.

It is likely used after all necessary details are laid out to conclude the speech or letter.

Here is an example of a brief announcement using the expression “Thank you for your attention” as a closing note.

To: All employees

Please be advised that the office relocation is going to be postponed due to the impending hurricane. The exact schedule and other necessary details will be sent via email to all employees before the end of the week.

Thank you for your attention.

-Management

Thank you for your attention Meaning Usage Scope

 

Other ways to say “Thank you for your attention”

“Thank you for your attention,” may also be phrased using other variations in business correspondence, as well as in less formal discourse.

Being able to use a variety of expressions does not only elicit communicative competence in business, but it also elucidates linguistic flexibility.

Integrating this skill with sincerely-crafted gratitude expressions is beneficial in boosting performance productivity and maintaining healthy relationships.

Let’s go over these alternatives together with some examples in the next subsections.

 

Thank you for your attention to this matter

The formalistic register in English is marked by the use of particularized linguistic patterns that are distinct from the informal style.

The formal language style is characterized by the application of complex sentence forms, passive voice construction, avoidance of slang and contractions, as well as the limited use of personal pronouns.

This means that the longer and more complex the sentence is, the more objective and complete the meaning becomes.

Therefore, the formality of “Thank you for your attention” may be increased by adding further information at the end.

If this is the message intent, we can use “Thank you for your attention to this matter” instead.

To: All HR Personnel

This is to inform everyone that Mrs. Elizabeth Taylor has been appointed as the new Payroll Account Manager effective on the first day of next month (February 1, 2021). Please take note of changing the signatory name in all documents necessitating her signature.

Thank you for your attention to this matter.

Also, note that this verbiage breathes a higher degree of formality than its shorter version.

Thus, the longer structure is more appropriate for urgent issues and matters with relatively higher importance, as opposed to simplistic notifications.

 

Thank you for your support in this matter

Another expression with an equivalent degree of formality to the previous expression is “Thank you for your support in this matter.”

The intention of extending gratitude at the end of some informative data given remains intact, albeit applied in a slightly different context.

For instance, we can say “Thank you for your support in this matter” when an immediate call to action is involved.

To: All Marketing Personnel

Please be informed that our affiliate company’s Marketing Director, Mr. David Saunders, will be discussing a number of urgent issues with you in a meeting at 2:00 pm today instead of the previously-informed schedule at 4:00 pm. Kindly proceed to the conference room at the mentioned time. 

Thank you for your support in this matter.

 

Your support is truly appreciated

As briefly mentioned earlier, the passive voice of speech is one of the recommended sentence formats in formalistic messages.

The passive voice, wherein the subject is being acted upon by the verb, aims for the indirect and more subtle conveyance of thought.

This sentence structure is applicable when the interest of the writer falls on highlighting the recipient of the action rather than the doer.

“Your support is truly appreciated” is the passive form of “I/We truly appreciate your support,” which is shorter and does not utilize any personal pronouns.

With that being said, the passive version contains two of the major syntactic strategies used in the formal language register.

Here’s an example to illustrate the above explanation.

To: All Employees

Our company is organizing a fundraising event dedicated to the earthquake victims in the nearby town. A charity concert will be held two weeks later and we are inviting everyone to. Food and toiletries donations, other than cash, are also highly welcomed.

Your support is truly appreciated.

Since the preceding examples are particularly intended for business correspondence, here are a couple of examples in relatively casual discourse.

 

Thanks for listening

A related expression for “Thank you for your attention” in the informal register is “Thank you for listening.”

This statement is used after sharing information to another person or audience delivered orally.

Acknowledging the time allocated by another person in intently listening to someone’s troubles or sentiments is a polite gesture nonetheless.

This may happen after sharing private issues with another person, a friend for example, and we want to appreciate the time and effort made.

Person A: I just wanted to share that I’ve been in a dark place recently. Working in a new city and leaving my wife and kids have been terrible. I found myself crying at work once, which I think was even more horrendous. I don’t know, things have just been really hard lately.

Person B: I may not be in your shoes right now, but I understand how you feel. That’s life, as they say, but don’t let it beat you.

Person A: I feel like a baby right now.

Thanks for listening!

 

Thanks for your time

One last expression with a similar sense is “Thanks for your time.”

This, again, has an analogous intent to the previous statement, which deems to reciprocate the time allocated by another person.

We can say this, for example, when someone who is about to go home politely says goodbye to a party’s host.

Person A: Your party has been awesome. And, I really love those beef enchiladas! Thank you for inviting us here.

Person B: Oh, it’s our pleasure having you here tonight.

Thanks for your time!

 

Conclusion

Acknowledging tacit and explicit acts of favor is crucial not only in business but also in our daily interactions.

Doing acts of gratitude means one has the ability to recognize and reciprocate the kindness provided by another individual.

Hence, gratitude is a key element in maintaining social activities and interactions that lead to valuable effects on the self and the other party involved.